Gujarat Govt Foreign Visit Guidelines 2026: Karmayogi Portal Application Guide | ગુજરાત સરકાર વિદેશ પ્રવાસ નિયમો

The General Administration Department (GAD) of the Government of Gujarat has released updated and streamlined guidelines for Class-1, Class-2, and Class-3 state employees planning private foreign trips (અંગત હેતુસર વિદેશ પ્રવાસ). Obtaining prior approval (NOC) from competent authorities before traveling abroad is a mandatory statutory requirement, distinct from regular leave sanction.

ગુજરાત સરકારના વર્ગ-૧ થી વર્ગ-૩ના તમામ કર્મચારીઓ અને અધિકારીઓ માટે અંગત હેતુસર વિદેશ પ્રવાસ (Private Foreign Visit) અંગેની નવીનતમ માર્ગદર્શિકા અને ઓનલાઈન અરજી પ્રક્રિયાનું સંપૂર્ણ માર્ગદર્શન અહીં સવિસ્તાર રજૂ કરવામાં આવ્યું છે.

Key Policy Highlights & Mandatory Rules | મુખ્ય નિયમો અને માર્ગદર્શિકા

• Prior Permission Mandatory (પૂર્વ મંજૂરી ફરજિયાત): Securing leave approval is not sufficient. Obtaining an official No Objection Certificate (NOC) for foreign travel from the Competent Authority is legally mandatory.

• 45-Day Advance Submission (૪૫ દિવસ અગાઉ અરજી): Employees must submit their online application on the Karmayogi Portal at least 45 days prior to the planned departure date.

• 30-Day Decision Mandate (૩૦ દિવસમાં નિર્ણય): Competent authorities are required to process and decide upon the application within 30 days of receipt.

• Consequence of Non-Compliance (ગેરરીતિ સામે પગલાં): Traveling abroad without prior written permission constitutes "Gross Misconduct" under the Gujarat Civil Services (Disciplinary & Appeal) Rules, leading to departmental inquiries, disciplinary actions, pay cuts, or loss of service.

Application Approval Hierarchy | મંજૂરી સત્તાધિકારીઓની વિગત

Category / વર્ગ	Approving Authority / સક્ષમ સત્તાધિકારી	Application Route / અરજી માર્ગ
Class 1 & 2 (વર્ગ-૧ અને ૨)	Cadre Controlling Authority (CCA) / સંવર્ગ સંચાલક	Submitted via Head of Office / Department through Karmayogi Portal
Class 3 (વર્ગ-૩)	Head of Department (HOD) / ખાતાના વડા	Submitted through Head of Office (HOO) / DDO

Required Documents Checklist | જરૂરી દસ્તાવેજોનું લિસ્ટ

Before starting the online application on the Karmayogi Portal, ensure digital copies (PDF/JPEG) of the following documents are ready:

1. Valid Passport (તમામ વિગતો ધરાવતી વૈધ પાસપોર્ટની નકલ)

2. Prescribed Undertaking Form (નિયત નમૂનાનું સંમતિ/બાંહેધરી પત્રક)

3. Financial Self-Declaration (ખર્ચના સ્ત્રોત અને નાણાકીય વિગતોનું સોગંદનામું)

4. Official Invitation / Sponsorship Letter (જો અન્ય વ્યક્તિ કે સંસ્થા દ્વારા સ્પોન્સર થયેલ હોય તો)

5. Previous Travel Approval Orders (અગાઉ મેળવેલ વિદેશ પ્રવાસ હુકમની નકલ, જો લાગુ પડતું હોય)

6. Departmental Inquiry / Vigilance Clearance Certificate (વિભાગીય તપાસ કે એફ.આઈ.આર. ચાલુ નથી તે અંગેનું પ્રમાણપત્ર)

Step-by-Step Online Application Process on Karmayogi Portal | ઓનલાઈન અરજી પ્રક્રિયા

Follow these steps to submit your Foreign Visit NOC application online:

Step 1: Login to Karmayogi Portal

• Access the official portal at karmyogi.gujarat.gov.in.

• Log in using your Employee ID / USER ID, password, and OTP verification sent to your registered mobile number.

Step 2: Navigate to Employee Services

• Navigate to the Employee Services or Services/NOC section on the main dashboard.

• Click on Application for Foreign Visit / Foreign Tour NOC.

Step 3: Complete Application Details

• Personal & Service Details: Verify auto-filled profile info (Designation, Pay Matrix Level, Office Setup).

• Itinerary Details: Enter target countries, departure date, and expected return date.

• Purpose of Visit: Select the exact reason (e.g., Tourism, Visiting Relatives, Medical Treatment).

• Financial Source: Specify total estimated cost and funding sources (Self-financed or Sponsored).

• Accompanying Dependents: Add details if family members/dependents are traveling with you.

Step 4: Document Upload & Verification

• Upload all scanned PDF files according to the specified size guidelines.

• Click Save Draft to carefully review all filled details before final submission.

Step 5: Final Submission & Tracking

• Accept the self-declaration terms and click Final Submit.

• Note down the generated Application Reference Number.

• Track real-time progress (Pending, Recommended, Approved) directly through your portal dashboard as it auto-routes to your Head of Office/HOD.

Essential Conditions & Compliance | અગત્યની શરતો

• No Commercial Activity: Employees are strictly prohibited from undertaking any commercial employment, part-time work, or business during their overseas stay.

• Foreign Hospitality Restrictions: Accepting foreign hospitality or financial perks from foreign bodies without prior government clearance is strictly prohibited.

• Strict Timelines: Extension of stay abroad without prior sanction will result in disciplinary action for unauthorized absence.

Frequently Asked Questions (FAQs) | વારંવાર પૂછાતા પ્રશ્નો

Q1: Is leave approval enough to travel abroad? / શું સામાન્ય રજા મંજૂર થવાથી વિદેશ જઈ શકાય?

Ans: No. Obtaining a separate Foreign Visit NOC/Permission from the competent authority is legally mandatory prior to leaving the country.

Q2: How many days in advance should the application be submitted? / અરજી કેટલા દિવસ અગાઉ કરવાની રહેશે?

Ans: Applications must be submitted via the Karmayogi Portal at least 45 days prior to the departure date.

Q3: What happens if an employee travels without NOC? / પૂર્વ મંજૂરી વિના વિદેશ જવાથી શું થાય?

Ans: It is treated as serious misconduct, resulting in departmental disciplinary inquiry, withholding of increments, or dismissal as per Gujarat Civil Services rules.